6.5 Children and Families Moving Across Boundaries

SCOPE OF THIS CHAPTER

This chapter sets out the actions to be taken in relation to children and families who move across local authority boundaries, either on a temporary or permanent basis, where there is contact with the family by the statutory agencies, and some degree of concern for the child. The same principles apply, however, where a child moves within a local authority area.

In this chapter, the term ‘originating authority’ is used to describe the local authority for the area where the family previously lived, and the term ‘receiving authority’ is used to describe the local authority for the area to which the family has moved.

Where a child moves and the family cannot be located, the Families Who Go Missing Where Safeguarding Concerns Exist Procedure should also be followed.

1. Movement of Children and Families

At any stage in the process of working with children and their families, the parents and/or the child/children may move from one household to another, with a change of address possibly to another local authority area.

The move may be planned and relevant information shared in advance with the professionals and workers involved with the family and child/children.

In some circumstances, however, the move may take place in haste and as an attempt to avoid the involvement of professionals and agencies. In such circumstances, the agencies involved must assess the impact of the change in circumstances on the child/children.

Where children move to a new address – either within the same local authority area or to a new area – and there are concerns about the welfare of the children such that it is considered that a Section 47 Enquiry is required, the local authority for the last known address must make every effort to locate the children and complete the Section 47 Enquiry. See also Families Who Go Missing Where Safeguarding Concerns Exist Procedure.

Professionals in all agencies should be alert to the possibility that a child or family who has moved may not be in receipt of universal services. Professionals should engage with the family in order to link them into local universal services, e.g:

  • Seeking information about the child/family (full names, dates of birth, previous address, GP’s name, if attending any school etc);For this purpose, professionals should:
    • Ensure that all forenames and surnames used by the family are provided, and clarification is obtained about the correct spelling;
    • Ensure that accurate dates and places of birth are obtained for all household members, wherever possible;
    • Obtain the previous full addresses, and earlier addresses within the last two years;
    • Clarify relationships between the child and other household members, if possible with documentary evidence;
    • Ask the child/family with which statutory or voluntary organisations they are in contact;
    • Provide information about relevant services;
    • Follow up to ensure that the family has managed to make contact and register with a local GP, school and other relevant services to which the child is entitled;
    • Engage appropriately with relevant agencies regarding any concerns that emerge.

The child’s move may be temporary or permanent. If the parent is not prepared to give information or take advice, the receiving authority should assume the move is permanent and act accordingly.

2. Where there are Concerns about Significant Harm

Work with children and their families may be taking place in the context of a Section 47 Enquiry which may be in progress when the child/children and family moves to another local authority area.

Each agency has internal procedures, which set out how information about children and families is provided to another local authority/health trust/education service/police force area when such movements take place.

A decision must be made by the responsible professionals (in partnership with parents and children whenever possible and particularly where the move is known and planned) as to how the information is best shared with the new area.

However, in all cases, information should be shared immediately as all information about a child should be held where the child is residing.

Where a child moves across local authority boundaries, and a Section 47 Enquiry is being considered or is in progress and/or a Child Protection Conference is proposed but has not yet taken place, it is the responsibility of the local authority where the concerns originated to make decisions as to how to proceed.

It is normally advisable that assessments or particular pieces of work are concluded before transfer of case responsibility takes place.

In these circumstances, therefore, the originating authority must continue with the Section 47 Enquiry and should convene a Strategy Discussion/Meeting – this will usually take place within 72 hours of notification of the child’s move. However, the timescales may be different depending on the individual circumstances e.g. the geographical proximity of the two areas and/or the gravity of the situation. In all circumstances, however, the Strategy Discussion/Meeting will always involve representatives of both the originating and the receiving authority and their respective roles and responsibilities will be agreed. The Strategy Discussion/Meeting should consider how the timescales for the completion of the Section 47 Enquiry and holding of the Child Protection Conference (if appropriate) will be met. In any case, the social worker from the originating authority will attend and provide a report for the Child Protection Conference.

Where there are any professional disagreements about any of the planned actions, these should be referred to the relevant senior managers in the two authorities for their agreement. Any such agreement must be in writing and circulated to all the professionals involved. If the professional differences remain unresolved, please refer to the Resolving Professional Disagreements Procedure.

Where a Section 47 Enquiry is in progress, as soon as the originating authority becomes aware of the child’s move to a new area, the following action should be taken:

The child’s social worker will:

  • Notify the Children’s Social Care Services in the receiving authority of the change in the child’s circumstances within one working day of discovering the move;
  • Send the child’s relevant personal details to Children’s Social Care Services in the receiving authority;
  • Inform his or her line manager of the change;
  • Inform any other agencies working with the family of the change in circumstances and ask them to inform their colleagues in the new area;
  • Attend any handover meetings in the receiving authority.

The social worker’s line manager will:

  • Ensure that all information is updated and the correct address is displayed on the child’s electronic record;
  • Inform the relevant team manager in the receiving authority of the current details and forward any relevant documentation such as copies of the most recent Child in Need Plan and/or a summary of the assessment so far;
  • Agree any need for urgent action and, if urgent action is required, agree which local authority will take such action;
  • Agree the convening of a Strategy Meeting within 72 hours;
  • Discuss with the relevant team manager in the receiving authority at what stage responsibility for the child should be transferred.

Particular care and attention must be paid where the family has a history of moving between areas and the timing of their moves appears to suggest that they are seeking to avoid the child protection process.

If children and families about whom there are concerns move and cannot be contacted, this in itself will heighten such concerns and lead professionals to consider that the children may be suffering or likely to suffer Significant Harm.

In such circumstances the agencies involved must share information with one another so that every effort is made to locate the child/children. The responsibility for the family will remain with the local authority for the area of the child’s last known address. If the child still cannot be located, the Families Who Go Missing Where Safeguarding Concerns Exist Procedure should also be followed.

3. Children Subject to a Child Protection Plan

3.1 Actions to be taken in the child’s originating area

Where a Child subject to a Child Protection Plan moves out of the home area, anyone who becomes aware of the plan to move or the move taking place, must inform the child’s Lead Social Worker or, if not available, the Lead Social Worker’s line manager.

The Lead Social Worker will:

  • Immediately inform the Children’s Social Care Services in the new area of the change in the child’s circumstances;
  • Send the child’s relevant personal details to the new area including a copy of the most recent Child Protection Plan;
  • Inform the ‘home’ Designated Manager (Children subject to a Child Protection Plan) of the changes;
  • Inform the Core Group of the change in circumstances;
  • Attend any Initial Child Protection Conference in the new area.

The Designated Manager (Children subject to a Child Protection Plan) will:

  • Ensure that all information is updated and the correct address is displayed on the List of Children subject to a Child Protection Plan;
  • Inform the new area’s Designated Manager (Children subject to a Child Protection Plan) of the current details and forward any relevant documentation such as copies of minutes of the Initial Child Protection Conference and the most recent Review Conference;
  • Inform the local Designated Nurse of the relevant information in order for the health agencies in the new area to be informed.

Only when the new area has made a decision whether the child is to become subject to a Child Protection Plan or not should the child’s details be removed from the List of Children who have a Child Protection Plan in the original area.

The date that the child’s name is removed from the List in the original area will therefore be the date of the Initial Child Protection Conference in the new area when the decision is made.

3.2 Actions to be taken in the child’s new area

At the point of notification, the Designated Manager (Children subject to a Child Protection Plan) or their nominated representative in the child’s new area will be expected to:

  • Place the child’s name, address and relevant known personal details on the List of Children with a Child Protection Plan;
  • Request information from the originating Local Authority, including copies of the Initial Child Protection Conference and the last Review Conference minutes from the originating area;
  • Inform the relevant Children’s Social Care Services team of the details of the incoming child;
  • Inform the Designated Nurse;
  • Make arrangements to hold an Initial Child Protection Conference within 15 working days of the notification of the child moving in;
  • Request representation from the originating local authority’s Children’s Social Care Services to attend the conference to ensure that up to date and accurate information is shared and discussed;
  • Confirm the outcome of the Initial Child Protection Conference with the originating local authority’s Designated Manager (Children subject to a Child Protection Plan) and forward a copy of the Conference Minutes for their records.

The relevant Children’s Social Care Services team will:

  • Undertake enquiries to ensure that protective action is taken in order to safeguard the child in the new area until the Initial Child Protection Conference has taken place;
  • Undertake an assessment to determine whether the child is suffering or likely to suffer Significant Harm in the new area and work with the child and family to prepare for the Initial Child Protection Conference.

3.3 Temporary moves

A temporary move could cover a range of situations from holiday stays to short stay placement moves to relatives or residential units; the circumstances should always be checked with the child’s Lead Social Worker.

Where it is known that the child has moved out of the area for a temporary period, however long or short, the area where the child is temporarily residing must be provided with the relevant information and contact numbers as follows:

  • The Lead Social Worker must contact the Designated Manager (Children subject to a Child Protection Plan) and the Children’s Social Care Services team where the child is temporarily resident, providing them with the relevant personal details and the last Child Protection Plan;
  • The ‘home’ Designated Manager (Children subject to a Child Protection Plan) must write to the Designated Manager (Children subject to a Child Protection Plan) in the area of the temporary residence and include any relevant information.

The child ‘s name and details will remain on the List of Children subject to Child Protection Plans in the permanent home area until the criteria for discontinuing the Child Protection Plan are met.

4. Child supported on the Channel Programme

Children and young people who are supported through the Channel programme and move into another local authority need to be supported in the new authority. The Channel chair will inform their counterpart in the other authority. If a case involves two or more local authority areas, for instance the individual resides in one authority, but works or attends school in another, or in the case of a looked-after child being the responsibility of one authority, but housed in another, then both local authorities must attend the Channel panel. The lead authority is always the authority in which the individual resides.

5. Child on the Sex Offenders Register

These children are covered by the public protection arrangements.

The following information must be shared in all circumstances:

  • The risk assessment completed by social care or other;
  • The youth offending pre-sentence report;
  • Any previous child protection reports or minutes relating to the perpetrator.

6. Information Sharing in Special Circumstances

There are circumstances for all agencies where it will be appropriate to share information about adults where there is reasonable cause to suspect that they may pose a risk to children. These will generally be adults whose behaviour is, or has been, of grave concern but who have not been convicted.

Bichard compliance is essential and legal advice should be sought in individual cases.

7. Responsibilities of Health Professionals

Information regarding children who meet the criteria outlined at the beginning of this protocol must be transferred between health trusts in a timely and appropriate manner. If a child is subject of a protection plan, or they are subject to a court order, or they are a child in need and subject of a formal family support plan – the records or information should be transferred directly to the office of the designated/named professional in the relevant trust.

The caseload holder/trust/department in the receiving authority should be notified at the earliest opportunity by telephone of the family’s move. Colleagues in other agencies and health trusts who have contact with the family should be informed of the move and given up to date information.  Practitioners from the transferring authority may be asked to provide a report or attend a transfer-in conference, this should be discussed and an agreement reached regarding a response that best meets the needs of the child/family.

In all other circumstances information should be shared following normal information sharing agreements.

Children who need to a paediatric assessment should be seen at a site that meets both the needs of the child and the service. It is essential that there be discussion with the paediatrician prior to the assessment to agree appropriate action.

8. Responsibilities of Education Professionals

Any information relating to a child that meets the criteria described at the beginning of this protocol must be transferred between schools or other education settings in a timely and appropriate manner. If a child is subject of a Protection Plan or they are subject to a court order, or they are a child in need and subject of a formal family support plan – the child’s academic and all other records must be transferred to the named school and, if other education services are to be provided, in the first instance the senior area attendance officer. Depending on the admission arrangements, contact should be made with the relevant admission service to ensure the child is registered at an appropriate school immediately. If it becomes known that a child has moved into an authority without a recent education history the child must be tracked through the DFE school 2 school service.

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